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Administrative Support Assistant II (Posting Extended)

Please see Special Instructions for more details.

Posting extended 2/7/18-2/21/18.

Posting Details

Position Information

Working Title Administrative Support Assistant II (Posting Extended)
Classification Title Administrative Support Assistant II
Job Summary

Under supervision from the Department Chair and guidance from the ASC II, the ASA II will coordinate and provide office support to department faculty, students, and potential majors. The ASA II will also provide support to the students in the online research system. The ASA II coordinates the “front office” functions, including assisting the ASC II with training and supervision of the student assistants and making sure the reception area is covered and student needs are addressed. The ASA II will serve as the primary receptionist, with back up from the student assistants, and process room reservations, organize the student evaluation of faculty process, assist with monitoring the Department Chair’s appointment schedule, organize and produce handouts for departmental orientation sessions, update department forms, train student assistants and coordinate their workload, monitor use of department equipment and check out laptops and projectors. The ASA II will also assist the ASC II with ordering, receiving, and maintaining inventory of office supplies.

FLSA Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range

$2,539 – 4,202 monthly

Hiring Range $2,539 - 4,202 monthly
Salary Grade/Range 2
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Regular
Full Time or Part Time Full Time
Pay Plan 12
Work Hours Monday-Friday, 8am-5pm
Department Information

Department of Psychology
http://www.csus.edu/psyc/

Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Required Qualifications

Experience:

1. Experience using standard office software programs (e.g., MS Office, internet, etc.)

Knowledge/Skills/Abilities:

2. Thorough knowledge of office methods, procedures, and practices.
3. Ability to use standard office equipment.
4. Fluency in using standard word processing and related computer software packages.
5. Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
6. Thorough knowledge of English grammar, punctuation, and spelling.
7. Ability to learn, interpret, and independently apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
8. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
9. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
10. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
11. Demonstrated competence in effectively presenting standard information in writing.
12. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Conditions of Employment:
- Ability to successfully pass a background check

Preferred Qualifications

13. General knowledge of Bachelors and Master’s degree requirements
14. Experience with University systems – CMS HR/SA, CFS, Astra, and the Data Warehouse
15. Experience working in higher education

Physical Demands
Required Licenses/Certifications
Is Background Check Required Yes
Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S..

Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.
Conflict of Interest

n/a

California Child Abuse and Neglect Reporting Act

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit http://www.csus.edu/hr/departments/equal-opportunity/index.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit http://www.csus.edu/hr/departments/equal-opportunity/Information%20for%20Job%20Applicants.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit http://www.csus.edu/aba/police/.

Posting Detail Information

Posting Number AS0187P
Number of Vacancies 1
Open Date 02/07/2018
Close Date 02/21/2018
Open Until Filled No
First Priority Review Date
Special Instructions to Applicants

Posting extended 2/7/18-2/21/18.

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Do you meet these entry qualifications?
    • Yes
    • No

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
  3. Letter of Recommendation
Optional Documents