Special Assistant to the Office of the President

Posting Details

Position Information

Working Title Special Assistant to the Office of the President
Classification Title Administrator II
Job Summary

The Special Assistant to the Office of the President will oversee the day-to-day operations of the American Disabilities Act (ADA) Coordinator, compliance, and Public Records Act (PRA) requests. The position will be responsible for working with divisions to establish, revise, and review university policy. In coordination with the Chancellor’s Office, this position will work with legal counsel to track and provide support for legal issues, administrative issues, and litigation that arises on campus.

The Special Assistant will develop and implement a plan to review and update current policies on a specific cycle. The position will be responsible for working with divisions to create and implement a policy approval process and standard template for the University. The Special Assistant will draft, review, and edit policy as directed by the President or Chief of Staff. The position will be responsible for tracking the progress of policies as they go through the campus approval process. The position will be required to develop a good understanding of the policies, practices, priorities, and politics unique to the campus.

The Special Assistant will be responsible for ensuring that the ADA Coordinator develops and implements a plan to address ADA issues on campus and makes timely progress. The position will also oversee a Confidential Administrative Support II who processes PRA requests and assists with compliance reports. The Special Assistant will provide oversight for this position and review all PRA requests before they are sent. This position will also oversee a Confidential Office Support III position responsible for providing legal administrative office support.

FLSA MPP - This position is defined in the Management Personnel Plan (MPP) of the California State University. It is excluded from the collective bargaining process and is exempt from overtime provisions of FLSA. This position is covered by health benefits.
Classification Salary Range

3,726 – 12,767 monthly

Hiring Range
Salary Grade/Range 1
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Regular
Full Time or Part Time Full Time
Pay Plan 12
Work Hours Monday-Friday, 8am-5pm, some evenings and weekends
Department Information

For more information on the President’s Office, visit www.csus.edu/about/universityleadership/index.html.

Minimum Qualifications
Required Qualifications

1. Bachelor’s degree in business administration, higher education, or related field.

2. Three to five years of experience with policy development. (e.g. write, develop, amend)
3. Experience with compliance issues.
4. Experience managing/supervising staff.

Knowledge, Skills, Abilities:
5. Knowledge of legal issues and litigation practices.
6. Knowledge of the American Disabilities Act (ADA) and the Public Records Act (PRA).
7. Strong communication skills.
8. Superior political acumen and interpersonal skills to collaborate effectively and diplomatically with multiple constituencies.
9. Excellent organizational and time management skills with the ability to work autonomously and exercise sound judgment.
10. Proficiency in standard office software programs such as Microsoft Office Word, Excel, and Outlook.
11. Ability to handle sensitive and/or complex situations with confidentiality and discretion.

Preferred Qualifications

12. Juris Doctorate or master’s degree in business administration, higher education, or related field.
13. Experience working in a higher education environment.
14. Knowledge of higher education, state, and federal compliance, policy, and regulations.

Physical Demands
Required Licenses/Certifications
Is Background Check Required Yes
Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa).

Hiring Preference Not Applicable
Conflict of Interest

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California Child Abuse and Neglect Reporting Act

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit http://www.csus.edu/hr/departments/equal-opportunity/index.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit http://www.csus.edu/hr/departments/equal-opportunity/Information%20for%20Job%20Applicants.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit http://www.csus.edu/aba/police/.

Posting Detail Information

Posting Number AS0199P
Number of Vacancies 1
Open Date 12/06/2017
Close Date
Open Until Filled Yes
First Priority Review Date 01/02/2018
Special Instructions to Applicants

A resume/CV cannot be used in lieu of employment history. The employment history section of this application is required.

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Select the years of experience which best describes your involvement with policy development, management, and implementation.
    • 5 or More Years
    • 3 - 5 Years
    • More than one year
    • No Experience
  2. * Select the years of experience which best describes your work with compliance issues.
    • 5 or More Years
    • 3 - 5 Years
    • More than one year
    • No Experience
  3. * How many years of experience do you have supervising and providing leadership to both managers and staff?
    • Less than 1 year
    • 2 years - 3 years
    • 4 years
    • 5+ years
  4. * Please select the highest level of education obtained.
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctoral or Professional Degree
    • Some college
    • None of the above
  5. * Sacramento State is a diverse and multi-cultural campus. We strive to create an atmosphere of inclusion and belonging in every aspect of our work. Please speak to your experience and philosophy with regard to diversity in an education environment.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents