Contract Specialist I

Posting Details

Position Information

Working Title Contract Specialist I
Classification Title Administrative Analyst Specialist Ex I
Job Summary

Under the general direction of the Contract Management Specialist this position is responsible to execute and to ensure the delegated authority vested with the university is effectively implemented and administered in accordance with the ICSUAM, and all applicable state and federal laws and regulations. Incumbent provides independent performance of contract administration and analytical duties. Work is reviewed against goals and involves independent planning and performing research and participating in the development, alteration, implementation, and evaluation of the contracts, agreements, and leases. May serve as liaison to outside agencies, departments and colleges related to contracts and agreements. Contributes to the completion of broader and more complex organizational or program projects and goals in the Procurement and Contract Services Department.
Prepares, processes, and administers contract documents including but not limited to student placement/internship agreements, property leases, interagency agreements, memorandums of understanding, license agreements, revenue agreements, athletic game guarantee and travel agreements, , and other contractual obligations required by the university.

FLSA Exempt - This position is covered by health benefits, and is exempt, (not eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range

$3,897 – 6,453 monthly

Hiring Range $3,897 - 4,200 monthly
Salary Grade/Range 2
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Regular
Full Time or Part Time Full Time
Pay Plan 12
Work Hours 8:00 to 5:00 Monday -Friday
Department Information

Procurement and Contract Services:

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation
would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

1. Experience in contract management functions and the ability to interpret technical policies and procedures.
2. Experience with developing, reviewing, and executing various types of contracts and agreements from inception of the requirement to award.
3. Experience presenting information and to be able to respond to questions from faculty, staff, administrators, customers and the public.
4. Experience in contracts/agreements with a foundational knowledge of various types of contracts, agreements, including procurement and contracting principles, practices, and methods.
5. Experience with Procurement and/or Contracting department functions, policies and procedures.

Knowledge, Skills, Abilities
6. General knowledge and skills in Contracting or Contract Management.
7. Possess high level of negotiation and evaluation skills.
8. Strong organizational and project management skills. Ability to management projects simultaneously.
9. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively and evaluate problems and develop appropriate solutions.
10. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
11. Demonstrated knowledge to evaluate and monitor contract performance to determine the necessity for amendments or extensions of contracts, agreements, and compliance to contractual obligations.
12. Working knowledge of operational and fiscal analysis and techniques.
13. Ability to extract data and compile information to write reports, correspondence, and make presentations.
14. Excellent written and oral communication skills.
15. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
16. Excellent customer service skills.
17. Interpersonal skills to work collaboratively with various constituents.
18. Proficiency in Microsoft Word, Excel, Outlook, and Internet Explorer.

Conditions of Employment:
Ability to pass a background check.

Preferred Qualifications

19. Knowledge of government and/or educational institution procurement and contracting policies and procedures including but not limited to student placement and internship agreements, interagency agreements and revenue agreements.

20. Knowledge of California State Contracting Manual, California State University Integrated CSU Administrative Manual (ICSUAM) State and Federal laws and regulations regarding procurement and contracts.

21. Four years contracting experience within Higher Education.

Physical Demands
Required Licenses/Certifications

Valid California Driver’s License and maintenance of safe driving record required.

Is Background Check Required Yes
Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S..

Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.
Conflict of Interest

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California Child Abuse and Neglect Reporting Act

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit

Posting Detail Information

Posting Number AS0198P
Number of Vacancies 1
Open Date 12/06/2017
Close Date 01/17/2018
Open Until Filled No
First Priority Review Date 01/17/2018
Special Instructions to Applicants

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of experience do you have in this type of position?
    • 10 or more years
    • 5-9 years
    • 1-4 years
    • Less than one year
    • No experience

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation