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Administrative Support Coordinator (Re-posted)

Please see Special Instructions for more details.

Re-posted 11/22/17-1/10/18. This temporary position may be renewed based on funding, work performance, and recommendation of the supervisor.

Posting Details

Position Information

Working Title Administrative Support Coordinator (Re-posted)
Classification Title Administrative Support Coordinator II
Job Summary

Under the general supervision of the Dean for Undergraduate Studies, the incumbent performs, with a high degree of independence and responsibility, all administrative support duties for Academic Affairs pertaining to undergraduate and general education programs; program review, assessment, and new program development, including the University program and course change proposal process, as well as the General Education/Graduation Requirements course proposal and review process. In doing so, the incumbent performs a variety of administrative and technical functions of considerable scope and complexity requiring the exercise of initiative, independent judgment, knowledge of University’s academic programs, the policies governing them and knowledge of website administration.

Many specific functions cross over several program areas and offices, involving a full range of task and project planning, coordination, implementation, monitoring and extensive follow-up activities, and functions frequently require identifying issues, scheduling meetings, developing agendas, researching records, policies and procedures, verifying information, preparing synopses and supporting materials, and notifying and/or briefing involved parties.

FLSA Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range

$3,115 – 5,161 monthly

Hiring Range 3,115-5,161 monthly
Salary Grade/Range 2
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Temp
Full Time or Part Time Full Time
Pay Plan
Work Hours Monday-Friday, 8am-5pm
Department Information

Department/Unit Information:
Academic Affairs includes: the Office of Graduate Studies, Research Administration, the Community Engagement Center, the Center for Teaching and Learning, Academic Technology & Creative Services, International Programs & Global Engagement, and the Center for College Readiness. Most important, we ensure quality academic programs for all students and support well qualified faculty to provide excellent teaching and learning.
http://www.csus.edu/acaf/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

General Knowledge/Skills/Abilities:
1. Thorough mastery of English grammar, punctuation and spelling.
2. Expertise in using office software packages, technology and systems.
3. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist.
4. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
5. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
6. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
7. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
8. Ability to effectively write and present own reports.
9. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
10. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Conditions of Employment:
- Ability to successfully pass a background check.

Preferred Qualifications

11. Experience working in an institution of higher education.

Physical Demands
Required Licenses/Certifications

Valid California Driver’s License and maintenance of safe driving record required.

Is Background Check Required Yes
Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S..

Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.
Conflict of Interest

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California Child Abuse and Neglect Reporting Act

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit http://www.csus.edu/hr/departments/equal-opportunity/index.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit http://www.csus.edu/hr/departments/equal-opportunity/Information%20for%20Job%20Applicants.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit http://www.csus.edu/aba/police/.

Posting Detail Information

Posting Number AS0091P
Number of Vacancies 1
Open Date 11/22/2017
Close Date 01/10/2018
Open Until Filled No
First Priority Review Date 01/10/2018
Special Instructions to Applicants

Re-posted 11/22/17-1/10/18. This temporary position may be renewed based on funding, work performance, and recommendation of the supervisor.

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. * How many years of Administrative support experience do you have?
    • 0-2
    • 3-5
    • 6-9
    • 10 or more

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents