Marketing Communications Project Coordinator

Posting Details

Position Information

Working Title Marketing Communications Project Coordinator
Classification Title Public Affairs/Communications Specialist I
Job Summary

Under the general direction of the HEERA Manager, and Marketing Communications Director, the Marketing Communications Project Coordinator works on a broad range of projects in the areas of public affairs, social media administration, marketing, and outreach and promotional events. All activities and assignments support the strategic goals of the college. The Project Coordinator primarily monitors the progress of Marketing Communication projects to ensure that timelines and budgets are met, maintains a master calendar of events, courses, and projects, coordinates and monitors social media activity, and provides administrative and analytical support on projects.
As part of the Marketing Communications team, the incumbent assists with research, writing, and distribution of communications and presentations; prepares agenda, pre-meeting materials, records and distributes meeting minutes; and monitors relevant journals, publications, press, announcements, updates, and events. The Project Coordinator prepares for, attends, and reports on a wide variety of industry forums, government hearings, and similar public meetings. Within standard protocols and practices, the project coordinator coordinates and supports special events, meetings, and conferences. The incumbent maintains detailed records for existing and prospective clients, media contacts, and government officials; coordinates multiple calendars; organizes data, electronic documents, and paper files; plans or contributes to the planning of events; and prepares posts for social media.

FLSA Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range

$2,923 – $4,835 monthly

Hiring Range $2,923 – $4,835 monthly
Salary Grade/Range 1
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Temp
Full Time or Part Time Full Time
Pay Plan 12
Work Hours 8 a.m. - 5 p.m., schedule may vary based on department needs. Evening and weekend hours, as needed.
Department Information

Minimum Qualifications

Entry to the first level within this classification requires knowledge of the fundamentals of public affairs and/or
media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related
professional or technical experience. In addition, strong written and verbal communication skills with a solid
foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification.

Required Qualifications


1. Understanding of and experience with being quality oriented (accurate, dependable, responsive, proactive, detail oriented).

Knowledge, Skills, Abilities:

2. Foundational knowledge of general practices and methods related to marketing, outreach, community engagement, and public relations.
3. Basic knowledge of and the ability to effectively use contemporary social media platforms and social media networking channels for enrollments campaigns and special events.
4. Working knowledge of copyright and other applicable laws pertaining to publications and the media.
5. Knowledge of web communication techniques, vehicles and formats. Ability to effectively use web technology to achieve communication goals.
6. Ability to appropriately handle sensitive and confidential information.
7. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills
8. Ability to work independently and as part of a team.
9. Ability to discern and report relevant facts and details from a wide range of industry meetings and community events.
10. Organizational and time management skills; Ability to initiate and independently plan, organize, prioritize, multitask and coordinate work with interruptions in a fast-paced environment to meet multiple goals and deadlines.
11. Ability to use common software applications such as Microsoft Office Suite.


12. Ability to work evenings and weekends as needed
13. Must possess a valid Driver’s License with the ability to travel to on and offsite locations

Conditions of Employment
– Ability to pass a background check

Preferred Qualifications

Education and/or Experience

14. Bachelor degree in marketing, public relations, communication, journalism, or related field.
15. Experience in continuing education.
16. Experience in business, alumni, or donor relations in a university or non-profit setting.
17. Experience working with diverse levels of communications (formal presentations, webinars, teams, guest speaker, and personal meetings) with business, government, and community organizations.

Knowledge, Skills, Abilities

18. Understand business and social protocols.
19. Understand the publication cycles and editorial processes of media types
20. Knowledge of and ability to use marketing and social media project management tools/software
21. Graphic design experience

Physical Demands
Required Licenses/Certifications

Valid Driver’s License.

Is Background Check Required Yes
Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.

Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.
Conflict of Interest
California Child Abuse and Neglect Reporting Act

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit

Posting Detail Information

Posting Number AS0085P
Number of Vacancies 1
Open Date 08/30/2017
Close Date
Open Until Filled Yes
First Priority Review Date 09/13/2017
Special Instructions to Applicants

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select the highest level of education obtained.
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctoral or Professional Degree
    • Some college
    • None of the above
  2. * How many years of marketing and/or communications project coordination do you have?
    • More than two years experience
    • one to two years experience
    • Less than one year experience
    • No experience
  3. * Please discuss a time when you coordinated a social media campaign from start to finish.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation