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HR Budget Analyst

Posting Details

Position Information

Working Title HR Budget Analyst
Classification Title Administrative Analyst/Specialist I
Job Summary

The HR Budget Analyst provides division-wide support for: 1) division-level coordination and planning of all budgetary and financial matters for the $3M budget of the Human Resources division; 2) manages all division budgets, including cost allocation, printing and copying, telecommunications, and special projects; 3) provides division-wide oversight of project resource allocation and planning in cooperation with the Vice President of Human Resources; and 4) researches and prepares reports and analysis for division-wide strategic functions.

The Budget Analyst provides primary financial and budgetary assistance, and leadership to the Human Resources division, its management and staff. The Budget Analyst prepares and maintains a comprehensive balance sheet that provides an up-to-date and accurate assessment of division-wide budgeting and spending and also prepares and maintains accurate projections and reports on all division units. Within the balance sheet, the Budget Analyst also tracks and projects all unit staffing, All University Expenses, one-time expenses, and special projects.

The Analyst works with the Vice President to independently plan, manage, and implement all division budgets. Support is provided to management team in the areas of aggregate project resource planning and preparation of research reports on strategic division projects.

The HR Budget Analyst provides lead support and training to HR administrative office personnel and unit staff in the areas of operational budgets, HR budgeting, finance, procurement, travel and payroll, including the reconciliation process. Daily use is made of the Peoplesoft Financial and Human Resource systems, as well as of related data warehouse and budget/finance analysis tools. A wide range of accounts are handled, including general state operating funds, cost-allocation accounts, personnel, student wage funds, and all-university funds. Day-to-day management is also exercised over all finance, procurement, and personnel budgets. A key aspect of the position is to contribute to the improvement of financial and budgeting processes both within the division and for the university at large.

The Budget Analyst reports to and works directly with the Vice President. The employee will also be a key support for division managers.

Note: All HR employees should be familiar with the mission of the University, the University Strategic Plan, and the campus HR strategic goals.

FLSA Exempt - This position is covered by health benefits, and is exempt, (not eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range

3,897 – 6,326 monthly

Hiring Range
Salary Grade/Range 2
Step N/A
Is this position Hourly or Intermittent? No
Regular or Temporary Regular
Full Time or Part Time Part Time
Pay Plan
Work Hours Monday-Friday, 8am-5pm
Department Information

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

1. Experience with financial analysis and complex budgetting
2. Experience with human resources personnel transacations.
3. Experience with Database and Records Management
4. Experience Working with Diverse Groups

5. General knowledge and skills in the applicable administrative field with foundation knowledge of public administration principles, practices, and methods.
6. Demonstrated financial analysis, planning and fund management experience.
7. Demonstrated familiarity with generally accepted accounting principles (GAAP).
8. Demonstrated budget analysis and accounting administration at a division-wide level.
9. Demonstrated advising management on policy and procedures related to finance, budgets, and related operational functions to meet divisional goals.
10. Demonstrated project management and business analysis skills.
11. Demonstrated ability to prepare effective research reports and plans, and to communicate clearly both verbally and in writing, especially with regards to strategic concepts.
12. Demonstrated ability to effectively present ideas and concepts in written or presentation format, including accurate oral, written, and numeric presentations.
13. Demonstrated knowledge of customer service and quality improvement principles.
14. Ability to coordinate and maintain cooperative working relationships with individuals at all levels within the University and external constituents.
15. Ability to provide lead work direction.
16. Strong organizational and time management skills; ability to prioritize and work independently
17. Demonstrated knowledge of Microsoft Office products (e.g. Powerpoint, Excel, Word, etc.) and/or Query Tools (databases and database query tools).

Conditions of Employment:
-Ability to pass a background check.

Preferred Qualifications

18. Demonstrated experience with enterprise online financial systems [PeopleSoft Financial System (Common Management System, Common Financial System, COGNOS), or similar (travel, requisition, financial, property management, human resources systems and payroll], complex spreadsheets and related tools impacting budget planning, staffing and complex operational needs.
19. Experience providing complex financial analysis at the executive level and for senior managerial decision-making to meet divisional goals.
20. Demonstrated experience to address strategic and long-term financial and budgetary goals of a large organization.
21. Demonstrated experience in strategic resource analysis for division-level projects.
22. Demonstrated experience leading personnel in the areas of bookkeeping/procurement/travel/payroll.

Physical Demands
Required Licenses/Certifications
Is Background Check Required Yes
Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Eligibility Verification

Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa).

Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2, 5, 7, and 9 will be given first consideration in the recruitment.
Conflict of Interest

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California Child Abuse and Neglect Reporting Act

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the California State University Executive Order 1083 as a condition of employment.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit

Posting Detail Information

Posting Number AS0107P
Number of Vacancies 1
Open Date 08/04/2017
Close Date
Open Until Filled Yes
First Priority Review Date 08/21/2017
Special Instructions to Applicants

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6326
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Please select the highest level of education obtained.
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctoral or Professional Degree
    • Some college
    • None of the above
  2. If you have a degree, was your major in accounting, business administration, finance, or a closely related field?
    • Yes
    • No
  3. How many years of experience do you have with governmental or public sector accounting and/or budgeting.
    • Less than 1 year
    • 2 years - 4 years
    • 5 years or more

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation