Program Coordinator

Posting Details

Position Information

Working Title Program Coordinator
Classification Title Administrative Support Coordinator I
Job Summary

Under the supervision of the designated HEERA manager, the program coordinator is responsible for assisting in the planning, delivery, promotion, evaluation, and tracking of various courses, programs, workshops, seminars, and special events with a moderate to high level of complexity. The program coordinator participates in meetings with other departments regarding courses, maintains current processes, serves as a point of contact for program information (internally and externally), may occasionally represent the program at industry events and provides some direction to the program support coordinator or temporary assistants. In addition, the program coordinator may be responsible for coordinating the process of developing online training and curriculum development projects as well as monitoring accountability of all parties involved in the projects. The program coordinator may serve as a lead in monitoring that online projects are within scope, schedule and budget.

FLSA Non-Exempt - This position is covered by health benefits, and is non-exempt, (eligible for overtime compensation) according to the Fair Labor Standards Act.
Classification Salary Range

2,846-4,619 monthly

Hiring Range $2,846-$4,619 monthly
Salary Grade/Range 1
Is this position Hourly or Intermittent? No
Regular or Temporary Temp
Full Time or Part Time Full Time
Pay Plan 12
Work Hours 8 a.m. - 5 p.m., schedule may vary based on department needs.
Department Information

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

1. Experience providing clerical and administrative support functions
2. Experience in the coordination of events such as meetings, conferences, trips
3. Experience in creating basic promotional and marketing tools such as flyers, surveys, etc.
4. Experience working with database and data entry with high accuracy
5. Experience using standard office software programs (MS Word, Excel, PowerPoint, Access, Internet Explorer)

6. Working knowledge of budget policies and procedures
7. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
8. Ability to draft and compose correspondence and standard reports
9. Strong customer service skills
10. Good communication skills (written and verbal)
11. Interpersonal skills to interact effectively with all levels of staff and external constituencies
12. Demonstrated presentation and facilitation skill
13. Problem solving and conflict resolution skills
14. Organizational and time management skills to manage, implement, prioritize and multi-task, meet goals and deadlines
15. Team oriented

16. Ability to travel to on and offsite locations per the essential functions of the position

-Ability to pass a background check

Preferred Qualifications

17. Experience working in continuing education
18. Experience working in an institution of higher education
19. Working knowledge of common CSU systems (Common Management System (CMS); Continuity 2000 (C2K); SEVIS).

Physical Demands
Required Licenses/Certifications

20. Possess valid driver’s license and maintenance of good driving record

Is Background Check Required Yes
Background Check Disclaimer
Eligibility Verification

-Candidate selected will be required to provide proof of eligibility to work in the U.S.

Hiring Preference This position is open for application by current Sacramento State staff employees only per Article 9.3 of the current California State University Employees Union (CSUEU) contract.
Conflict of Interest

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California Child Abuse and Neglect Reporting Act
Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit:

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit:

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification. For additional information, visit:

Posting Detail Information

Posting Number AS0079P
Number of Vacancies 1
Open Date 07/27/2017
Close Date
Open Until Filled Yes
First Priority Review Date 08/11/2017
Special Instructions to Applicants

For questions regarding this search, contact:

Contact Name Employment Services
Contact Phone 916-278-6236
Contact Email

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • CSU Careers Website
    • CalJobs Website
    • Agency Referral
    • Advertisement/Publication
    • Current eReferral
    • Website
    • HERC Website
    • Newspaper ad
  2. * How many years of experience do you have with data entry?
    • 10 or more years
    • 5-9 years
    • 3-4 years
    • 1-2 years
    • Less than one year
    • No experience
  3. How many years of experience do you have in this type of position?
    • 10 or more years
    • 5-9 years
    • 1-4 years
    • Less than one year
    • No experience
  4. This position requires a quality customer service philosophy. Tell about a time when you were able to deliver quality customer service.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation